Roles and Responsibilities

The Registrar Secretariat is comprised of 02 internal units i.e. Academics Unit and Management Unit that are responsible for the provision of secretarial support to the authorities of the Institute and for the provision of administrative support and assistance to the Rector in general. The detailed function of these two units is briefly outlined below:

Academics of Institute

  • Issuance of the notifications regarding academic matters of CIIT.
  • Legal matters, meeting of the Academic Council, SAARC, Deans Committee, Deans and Chairmen Committee and Deans, Director and Chairmen Committee.
  • Implementation and follow up of academic decisions of CIIT bodies like Board of Governors, Central Executive Committee, etc., and directives of Rector and Registrar, CIIT.
  • Compliance of all matters relating to Rules and Regulations, Scheme of Studies, appointment of chairmen/Deans, Boards of Studies, Board of Faculties, BASAR, Academic Council, SAARC, DCC and DDC.
  • Meetings of the Boards of Studies and Faculties.
  • Preparation of agenda and working papers of the meetings of the Boards of Studies and Faculties.
  • Organizing and recording minutes of the meetings of these forums.
  • Circulation of decisions, actionable matrices and follow up.
  • Preparation of Undergraduate and Graduate Course Catalog, Prospectus, Graduate Handbook.
  • Undergraduate and Graduate student’s registration and its related matters.
  • Secretariat for all HEC awardees scholarships and all their attendant affairs.
  • Student Migration cases.
  • In-land Scholarships, and Awards.
  • Matters relevant to undergraduate and graduate Admissions.
  • Equivalences / Attestation / Certificates, Foreign Scholarships and Placements for CIIT students, faculty, staff and officers.
  • To upgrade the rules and regulations governing Graduate Program.
  • Graduate Research related matters.
  • Any other assignment which may be assigned from time to time.

Management of Institute

  • Issuance of the notifications regarding management matters of CIIT.
  • Implementation and follow up of management decisions of CIIT bodies like Board of Governors, Central Executive Committee, etc., and directives of Rector and Registrar, CIIT.
  • Secretarial support to the governing executive forums including Board of Governors, Central Executive Committee, Special Task Forces, Special Standing Committees, etc.
  • Preparation of agenda and working papers for the above forums.
  • Organizing and recording minutes of the meetings of these forums.
  • Circulation of decisions, actionable matrices and follow up.
  • Preparation of Statues, non-academic Regulations, Rules, and Policies.
  • Matters related to Central Secretariat of CIIT-Lancaster Dual Degree Program, and New campuses, etc.
  • Repository of all estate, assets and records of CIIT.
  • Purchase of Consumables, assets and auction/disposal of condemned items.
  • Management of Pooled vehicles.
  • Data ware-housing.
  • Activities related to international branding/affiliation of CIIT like with ACU, Talloires Network, etc.
  • Provision of verified data for meetings of statutory/non-statutory bodies, publicity material including undergraduate/graduate prospectuses.
  • Dissemination of actionable information among all campuses.
  • Correspondence with external agencies.
  • Preparation and dissemination of Annual Reports.
  • Processing of affiliation case/Affairs related to Draft Bill for COMSATS University.
  • Nominations of faculty and staff for Civil Awards + Conference + Workshops.
  • Media Related activities (advertisements, press releases, photography coverage etc.).
  • Corporate Image Building Of CIIT through press, electronic and internet media.
  • Event Management.
  • Coordinating National and International Expos.
  • Logistic support for the meetings of statutory and non-statutory bodies of Registrar Secretariat
  • Logistic support for inbound/outbound delegations including lodging, travel arrangements, etc.
  • Designing and Printing of promotional materials including Undergraduate and Graduate.
  • Prospectuses.
  • Any other assignment which may be assigned from time to time.

Contact Us

Registrar Office
4th Floor, Faculty Block-II, CIIT, Islamabad
Tel: +92 51 90495028

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